Time and again people in leadership roles tell me how they simply cannot find the time to get all the things done in the time available (day, week, month, quarter, year, etc.). And what ultimately suffers the most is their personal/family life, which results in a sense of being stressed out.
So, with this in mind, I offer you what has worked for me for more than 30 years…
Frank’s Simple Time-Recovery Formula
- Make a list of all the things you personally do.
- Put a check mark next to those things that only you can do (you cannot delegate).
- All of the other things on the original list are things you can delegate to your direct reports. Go through the long list while considering which of the people that report to you are capable of taking on these tasks.
- Sit face-to-face, one at a time with your reports and explain that you are looking to add some growth opportunities to their current responsibilities. Be willing to explain this process you are using. Give them permission to challenge your assumptions and assure them you are not in any way trying to merely “dump your work” on to them.
- Coach each of them. What to do, how to do it, what your expectations are; such as quality of deliverable, time frame, reporting, tools available, etc.
- After a few coaching sessions to insure they have demonstrated mastery, let them know you will now “count on them” to be responsible for these specific tasks going forward.
- From this point forward, your role is to become their coach and mentor:
- Measure performance of activities against agreed upon expectations.
- Monitor behavior and attitude.
- Mentor with personal growth and sense of fulfillment in mind.
- Set up a monthly reminder to go back to Step #1 and write down the new list of all the things you personally do. The reason for this is it is so easy to get “seduced” by these tasks you have done for years and start doing them again!
As you see this simple method working well for you, require your reports to use this same process with all of the people they provide leadership to.
You will be amazed at how you and your entire organization will become more productive.
Now this is leadership!